Payhawk Review 2026: Cards, AP and Expenses Pricing, Pros and Cons

Buy Payhawk when the finance team closes several entities across currencies and wants one approval engine for cards, supplier bills and purchase orders. That is the company its pricing is built for: flat module fees, no per-employee charge, and no implementation fee.

Skip it when the company has fewer than about 30 people spending money, or when every dollar is spent in the US. A flat monthly floor is expensive for a small team, and the US card platforms give their expense software away.

Toolradar data: Toolradar, the software directory we run, tracks 90 expense management tools as of November 4, 2026, with a median cheapest paid plan of $12 a month across the 47 that publish a price. The Payhawk profile ranks its cheapest module 34th of 34 on price among tools priced on the same basis, which says who Payhawk is for more plainly than any feature list.

How we compared: Payhawk's US pricing page, its US card fee schedule, its corporate card and card-linking pages, and the Ramp, Brex, Pleo and Navan pricing pages, all read on November 4, 2026. No product was run hands-on; every claim comes from those vendor pages.

Payhawk is spend management software that combines corporate cards, expense reports, accounts payable, procurement and business travel. It is led by co-founders Hristo Borisov (CEO), Konstantin Dzhengozov (CFO) and Boyko Karadzhov (CTO), has its registered office in London, and runs a US office at 1245 Broadway in New York.

The product is built for cross-border groups. Payhawk lists the US, Canada and 35 European countries as supported, and its cards are issued by Cross River Bank, Member FDIC, in the US, by Payhawk Financial Services UAB in the EEA and by Payhawk Financial Services Limited in the UK. One platform covers a New York parent and a Berlin or London subsidiary.

In the US the card is a Visa corporate card, offered as debit or credit, and Payhawk says you can switch between the two after issuing without personal credit checks. A credit line add-on is also sold, with funding Payhawk describes as safeguarded by J.P. Morgan.

Payhawk also sells a newer layer it calls the AI Office of the CFO: a Financial Controller Agent, Procurement Agent, Travel Agent, Payments Agent and Implementation Agent. The full agent package is included in Payhawk Complete, the bundle sold only through a demo.

For a controller, the practical change is that a card swipe, a supplier invoice and a purchase order all pass through the same approval designer and land coded in the ERP. Teams weighing whole platforms rather than cards should read the spend management guide next.

You pick modules rather than a tier. Travel, Cards & Expenses, Accounts Payable and Procurement are sold separately, can be combined, and can be swapped later; Payhawk Complete bundles all four with the AI agents.

Every module includes the same platform base: approval workflows and request intake, unlimited employee seats, card transactions and document processing, live accounting integrations to Xero, QuickBooks Online or Exact Online, 50+ HRIS integrations, a multi-entity environment and SSO for Okta, Microsoft Entra and others.

Cards & Expenses creates an expense the moment a card is used, chases the receipt on the phone and handles reimbursements. Its Link & Control feature also connects existing Visa, Mastercard and American Express cards, so a company can keep its bank card program and still use Payhawk for receipts, coding and spend rules.

Accounts Payable adds bill management, an approval workflow designer, vendor verification, scheduled and bulk payments, OCR and line-item splitting. Procurement adds purchase orders, 2-way and 3-way matching and discrepancy approvals by amount or percentage, the controls an audit committee asks about.

Travel covers hotel and flight booking under a custom travel policy, trip approvals and automated expense reports. Companies whose main question is travel should compare it with the picks in the corporate travel guide.

Five power-ups sit outside every module: the credit line, budget tracking, bidirectional ERP connectors for NetSuite, Business Central, Microsoft Finance and Sage Intacct, enterprise HRIS connectors such as Workday and ADP, and additional entities. A NetSuite shop should treat that connector as part of the price, not an option.

Prices below were read on November 4, 2026 on Payhawk's US pricing page, Payhawk's US Visa card fee schedule, Ramp pricing, Brex pricing, Pleo's US pricing page and Navan pricing.

Each Payhawk module has a monthly floor, not a per-user rate. The page shows a "starting at" price per month for each of the four modules and no yearly toggle. Payhawk's own FAQ says the final price depends on the modules and add-ons chosen, the number of admin and accountant seats, the cards issued and transaction volume, so treat each figure as an entry point for a quote.

Our arithmetic on the published floors: Cards & Expenses alone is $5,388 for twelve months. Adding Accounts Payable brings the monthly floor to $798, or $9,576 a year. Buying all four modules separately starts at $1,596 a month, or $19,152 a year. Payhawk Complete, which also includes the AI agent package, has no printed price.

Headcount decides whether the floor is cheap. Pleo Build is $14 per user a month, so 32 users cost $448 a month and 33 cost $462; from that headcount up, the Cards & Expenses floor is the lower figure. Brex Premium at $12 per user crosses the same line at 38 users, and Navan Expense, free for five users and then billed per user, at 35.

Ramp Plus is $15 per user a month plus a platform fee based on team size that Ramp does not print, so 30 users already pass $449 before that fee. Ramp's free plan and Brex Essentials charge nothing per user, which no flat floor can beat for a domestic team.

Foreign card spend is the second cost to model. The US client fee schedule lists a 2.99% FX rate on Payhawk Visa card transactions in another currency. On $20,000 of such spend a month that is $598, against $350 on Pleo Build at its 1.75% card FX fee. Payhawk's corporate card page advertises 1.99% outside 26 no-FX countries, so the vendor's pages differ: ask which rate applies to a US-issued card before you sign.

The same schedule lists 2.99% (minimum $5) for ATM withdrawals, a $25 chargeback fee, $10 per physical card shipped by first-class mail, and a late payment fee of 4% a year above the Fed funds rate. Payhawk says it charges no implementation fee.

Travel is where the gap is widest: Navan Travel is free for companies up to 300 employees, funded by supplier commissions, while Payhawk's Travel module starts at $299 a month. The expense software pricing comparison lays out the wider field, and the Ramp pricing breakdown covers Ramp's platform fee.

Payhawk fits a company of roughly 50 to a few thousand employees with entities on both sides of the Atlantic, a controller who wants one approval engine for cards, bills and purchase orders, and enough cardholders that a flat module fee beats a per-user one.

It is the strongest fit for a European group adding a US entity, or a US company with UK and EU subsidiaries, because the cards are issued locally in each region and the integration list runs from QuickBooks Online and Xero to DATEV, Exact Online and SAP.

Skip it below about 30 spenders, where Pleo or a free card platform costs less. Skip it for a purely domestic company happy with one card, where Ramp and Brex include expense software free.

A company whose main spend is travel should read the Navan review first, and a team whose real problem is supplier invoices belongs in the AP automation guide. For purchase-order controls on their own, compare the procurement software guide.